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Administrator - Guildford - 9 Months

  • Location: Guildford, Surrey
  • Sector: Residential
  • Position: Administrator
  • Salary: £20000 - £24000 per annum
  • Job type: Permanent
  • Job reference: FL-Administrator_1507306207
This vacancy has now expired.
Job description


The Guildway, Old Portsmouth Rd, Guildford GU3 1LR


£20,000 - £24,000 Per/annum

Key Accountabilities:
  • Own the new starter admin process which includes Requisition & Appointment / IT / Car forms and liaise with the HR Hub to confirm start dates.
  • Champion of the induction process from welcoming email to first day office induction.
  • Send calendar invites to managers on 6 week & 3 month Review completion and update tracker and share with Directors each month.
  • Update other members of the admin team on the induction process; this includes the Luton office.
  • Own the leaver process in terms of completing leaver / IT leaver / Vehicle Condition forms.
  • General office support to Brixton, including (but not limited to), report collation, office expenses and logging invoices, ordering stationery and office supplies, booking meeting rooms, creating and maintaining trackers, collating cashflows, Business Continuity and H,S & E plans and IT equipment assistance. Will require travel to Brixton minimum once, maybe twice per week - travel will be paid for via rail warrant.
  • Business Unit Comms - implementation and actions - such as social events, charity events and relevant and topical BU updates.
  • Send calendar invites to managers on expiry dates of white collar Contingent Workers and update tracker and share with RMT each month.
  • Provide Viewpoint support for pre-construction.
  • Provide general administration & reporting support to Directors Business Unit i.e. binding / scanning / archiving.
  • Coordinate charity & social events for the business unit.
  • Identify process improvements and drive these forward across the region.
  • Provide general clerical assistance as required by the Company to the Directors and PA / Office Manager.
  • General Reception duties as required.
  • Provide assistance / cover to colleagues in the Administration Department as and when required.
  • Any associated duties or ad hoc projects as directed by the PA / Office Manager.

Competency Requirements
  • Experience in a similar role, within the Construction/Civil Engineering industry being highly desirable
  • Excellent interpersonal & relationship building skills
  • Strong Microsoft Office experience
  • Excellent verbal and written communication skills
  • High level of attention to detail with strong organisation and prioritisation skills
  • Problem Solving & Results Focus
  • Adaptable to needs of the business
  • Ability to maintain confidentiality
  • Ability to engage with people and drive a "can do" culture across team and business unit
  • Confident and approachable

Hours are 08:30 until 17:00 Monday to Friday.