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Administrator / PA / Office Manager - Construction - Hatfield

  • Location: Hatfield, Hertfordshire
  • Sector: Civil Engineering & Infrastructure
  • Position: Administrator
  • Salary: £25000 - £35000 per annum + Plus package
  • Job type: Permanent
  • Job reference: AOPAHD1_1536569419
This vacancy has now expired.
Job description

PSR Solutions are looking for an Administrator/ Office Manager/ PA to join a specalist construction company located in Hatfeild. We're looking for someone to join the team to provide a proactive and professional office management experience to the organisation, colleagues and clients.

Responsibilities will efficiently manage all administrative aspects of the Business Unit and maintain regular liaison and communication with Senior Management within a growing business. You'll give assistance, support and guidance on all administrative tasks/queries within the Business Unit and ensure that managed staff are utilised to their maximum potential.

The initial role, as we build the team will require a hands-on approach. We anticipate the role will grow alongside the organisation, and responsibilities and expectations will mirror this. This will be a project office and previous experience based on site cabin will be preferred, previous experience working for a construction organisation would also be preferred.

Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • Managing supplier and shipper invoices, payments, credit control and liaison
  • Manage online and paper filing systems
  • Be the face of the site - meeting and liaising with senior members of staff on sub-contractors
  • Develop and implement new administrative systems, such as record management and process streamlining
  • Organise and chair meetings with staff and clients
  • Oversee the recruitment of new staff, which may also include training and inductions onto Business Unit
  • Ensure adequate staff levels to cover for absences and peaks in workload
  • Complete staff Performance Development Reviews, manage performance and discipline staff
  • Ability to delegate work to managed staff and manage their workloads and outputs
  • Promote staff development and training
  • Chair meetings and write reports for senior management including reports on Management Accounts, staff performance, service development or an annual review
  • Liaise with other administrative teams
  • Produce correspondence, documents and presentations to specification using a variety of media
  • Respond to customer enquiries and complaints
  • Establish and promote best practice in Safety, Health, Environmental, Sustainability and Quality matters in conjunction with the SHESQ department
  • Maintain accurate paper and computer-based records
  • Review and update business unit processes and procedures
  • Maintain established paper and computer-based filing systems
  • Conduct financial duties, for example, tracking costs
  • Involvement in management discussions on the Business Units' policies, procedures and strategic developments

What we'll expect you to demonstrate:
  • Experience working as a senior member within an Office Management environment
  • Must have driving licence and own their own car
  • Proactive attitude to work and challenges
  • A desire to shape and grow your career, and take on extra challenges
  • Proficiency using Microsoft Word, Excel, Outlook and other MS Office and Business Unit Specific applications
  • Ability to work to deadlines
  • First-hand exposure of Management in an operationally oriented business within the construction/civil-engineering or Rail industry - Desirable

If this is something that is of interest to you then please call me on 0203 800 00 55 or email me your CV on .