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Purchase Ledger

The purpose of this role is to support the Processing Department ensuring adequate management of the supply chain in order to enable the business to meet its primary objectives. To achieve this goal, this role will have to interact with both external and internal stake holders on a regular basis, the latter being key in ensuring that all suppliers are paid on time.

Key Details

  • Purchase Ledger
  • Tier 1 Construction Company
  • Address: N4 3FU
  • Contracting position
  • Start Date: 11th December
  • End Date: 11th March 2024
  • £18.49 per hour (UMBRELLA rate - must be paid via Umbrella company)
  • ROUGHLY EQUIVALENT: £25,000 - £27,000 per annum)

Main Responsibilities

Supplier Chain Management (Subcontractors, Material Suppliers and Agencies)

  • Ensure all invoices are processed within set timelines onto COINS Financial System.
  • Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
  • Ensure all approved invoices are paid within their due dates.
  • Ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner.
  • Ensure supplier statements are reconciled to COINS supplier account balances on a monthly basis, differences identified to be addressed and formally documented and reported on within the same period in which they are identified.
  • Ensure any other interdependent systems sharing the same data such as Impact Response and COINS are reconciled on a monthly basis to ensure costs are captured accurately at job level.
  • Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.
  • Report any findings where the processing team is not following embedded processes designed to eradicate duplicates and unauthorised invoice processing.
  • Ensure all supplier payment runs are carried out within the agreed Scheduled Payment timetable. To keep out-of-scheduled payments to a minimum and develop KPIs to monitor and record such payments to ensure root causes are identified and appropriate measures taken to try and eradicate causes from bottom up.
  • Ensure supplier creation and maintenance process in COINS is management effectively both from a central repository and branch level point of view.

What we're seeking

  • COINS financial software experience.
  • Construction industry experience
  • High volume transaction background.
  • Experience with communicating at all levels of the organisation hierarchy.
  • Customer service
  • Microsoft office experience including Excel skills
  • Attention to detail
  • Time management and meeting deadlines

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