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Project Coordinator

  • Location: Stafford, Staffordshire
  • Sector: Building
  • Position: Administrator
  • Salary: £19000 - £23000 per annum
  • Job type: Permanent
  • Job reference: PCtdb_1570527925
Job description

Job Title: Project Co-ordinator

Type of position: Full time - Permanent

Hours: 8:00am - 5:00pm

Location: Stafford

Company Overview:

Founded in 2010, my client has built its impeccable reputation solely on repeat business and word of mouth recommendation from some of the very top property consultancies in the world. Following a successful start, the company evolved from undertaking small refurbishments and dilapidations to producing a range of work at a multi-million pound turnover. Their services include refurbishment works to industrial warehouses, office fit-outs, groundworks and civil engineering, demolition, M&E installations along with roofing and cladding.

Position Overview:

In line with my clients growth plans, they are seeking administrative support for a new role being formed within the company. This new office-based role will entail working transparently for a variety of different teams, including Contracts Managers, Project Managers and Site Managers to ensure projects are delivered within the contracted timescales and to budget. Maintaining a high level of service for their clients is paramount to the business and this new role will play a fundamental part behind the scenes ensuring this is achieved.

About You:

  • Be IT literate (Microsoft, Excel, Project Programme, Outlook)
  • Have experience working within an office environment.
  • Excellent interpersonal and communication skills.
  • A passion for being an effective team player.
  • Use of initiative and the ability to carry out tasks under pressure.
  • Have the ability to multi-task within a busy office environment.
  • Establish and maintain good working relationships with peer groups, management, internal and external stakeholders.
  • Demonstrate knowledge and awareness of company processes and systems used in the construction function.

Job Description:

  • Update weekly labour / staffing whereabouts by liaising with Contracts Managers in advanced and advising staff of whereabouts and locations for the following week.
  • Design and produce detailed construction project programmes, liaising with all Contracts and Project managers regarding programming works in accordingly and issuing to the relevant trades and sub-contractors prior to commencement of each project.
  • Work closely with Project Managers and their requirements at all times, closely tracking and monitoring projects throughout the programme offering support.
  • Raise and amend purchase orders upon written instruction from Contracts Managers including any on-site variations and issue accordingly.
  • Take direct responsibility for all on-hire equipment, including tool and safety equipment, access equipment and skips across all sites keeping precise records and checklists for on and off hire of all. Carry out necessary checks ensuring all equipment on hire is still required and arrange for the suitable off-hire / collection.
  • Assist Contracts Managers by procuring materials and sub-contractors for relevant works.
  • Assist the Office Manager with any other duties that are required to ensure the smooth running of the office including administrative tasks and answering calls.
  • Collating all relevant documentation, service reports, data sheets, test certificates and warranties to produce operation & maintenance files one week before project handover.
  • Assisting with scanning, printing and issuing drawings.
  • Facilitate information flow between teams to ensure construction projects are carried out to the standards expected.
  • Work alongside the Project team to fully ensure the timely issue of Handover and O&M information.
  • Manage all company social media channels and campaigns to sustain an engaging audience experience and to increase audience satisfaction. Research and analyse social media trends, including social media ad revenue and web visitor data, to improve social media presence.
  • Work with Contracts Managers to promote projects, engage with clients and increase company brand through social media channels (LinkedIn, Twitter, Instagram)
  • Manage all website content, providing regular updates regarding company news along with formatting and producing regular project updates to drive regular traffic to the site. Provide and maintain regular links to drive social media users to company website.
  • Assist in the recording, distribution & filing of contract documents.

Contact Tom at PSR