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Proposals Coordinator

  • Location: Bristol
  • Sector: Building
  • Position: Bid Coordinator
  • Salary: £26500 - £36500 per annum
  • Job type: Permanent
  • Job reference: SEB-PC426_1579025035
This vacancy has now expired.
Job description

Position: Proposals Coordinator

Salary: £26,500 - 36,000 + Benefits

Region: Bristol, South West

Industry: Construction

My client is seeking a Proposals Coordinator to work in Bristol. You would be working as a part of the work winning team to create, edit and design the finalised proposal document. Coordinating proposal input from a variety of stakeholders, providing advice on flow, language and grammar to content owners.

You may be working on multiple bids at the same time and, therefore, multi-tasking and workload management is a crucial skill required for this role. Due to the nature of the role, the ideal candidate will have strong Adobe InDesign skills; will be proactive, positive and confident communicating at all levels.

The successful candidate would need to be able to manage the following:-

  • Ensure all prepared proposal and pre-qualification submissions are of high quality, compliant and communicate the capabilities and value of service
  • Identify response deliverables, establish submission schedules and communicate responsibilities and accountability to the rest of the bid team
  • Coordinate proposal kick-off and review meetings, identify and track action items and maintain communication with team members regarding deadlines and requirements
  • Assist in the proposal production process by liaising with contributors from all departments
  • Proofread and edit responses to ensure they follow company standards for accuracy and quality of writing
  • Assist in developing and implementing win strategies, answer planning sessions, key messages and differentiators in proposal submissions
  • Document management and distribution of client documents to the bid team
  • Liaising and coordinating with Group Proposals team to ensure a consistent and coordinated approach / best practice
  • Ability to turn written, numerical and existing content into compelling graphical representations that have impact and are easy to interpret
  • Coordinate input from various stakeholders - liaise with bid lead, estimator, planner and delivery team to capture and build-in key information
  • Occasional travel to other offices, primarily London
  • Prepare Powerpoint presentations for tender interviews

Ideal candidate

  • Ability to work under pressure and meet deadlines, often on multiple simultaneous projects

  • Excellent communication skills both written and verbal

  • High attention to detail and appreciation for producing polished finished products

  • Proficient with Microsoft Office Products (Word, Excel, PowerPoint)

  • Proficient with Adobe Create Suite (InDesign, Illustrator)

  • Able to remain resilient, calm and measured, particularly during busy periods and when dealing with conflicting priorities

If this sounds like you and you'd like to find out more or be considered for this role then please get in touch. The ideal location for the works would be for a candidate residing in Bristol and surrounding areas.